Terms & Conditions

General conditions

The Activist Academy 2020 Online Global Edition is a training opportunity provided by the International LGBTQI Youth and Student Organisation (IGLYO). It takes places over a period of 2 weeks, which includes a number of online live sessions and individual working time that the participants must go through. The Activist Academy is funded by the Dutch Ministry of Education Culture & Science and the Rights Equality and Citizenship (REC) programme 2014-2020 of the European Union.

By agreeing to participate in the Academy and qualify for the awards, all participants will abide by the Activist Academy and IGLYO regulations, in addition to complying with their national laws that may be relevant to their participation, such as, for example but not limited to: gathering in groups in public or private spaces, video/audio recording in public spaces, creating and visualizing content that addresses LGBTQI issues, etc. 

The Activist Academy is based on a simple format: participants sign up for the Academy in teams of maximum 3 people. Participation is also open to individuals who are not part of teams, but they must be aware that they will have to fulfill all the Academy tasks (challenges) by themselves. Participants attend 3 online skills-based workshops delivered by experts. Then, teams receive 3 tasks (challenges) to work on and deliver within a specific timeframe. A panel of judges will review the challenge products and provide feedback to participants who will have additional time to revise and improve the products based on the feedback. The participants will upload their final challenge products on the Academy website and will be able to view and vote for their favourites. During the Ceremony live session, the Academy Trophy will be awarded to the team whose products ranked the highest, based on participants’ voting and on judges’ vote, as well. 

The Activist Academy offers two types of awards to participants in the training, in order to reward the effort and commitment that the participants deliver in the course of the Academy. Please read below all the terms and rules that apply to participation and the awards. 

The Activist Academy debuts on August 6, with a live introductory session, and concludes on August 21, with the Award and Graduation Ceremony. For a more detailed schedule of Academy dates and times, please consult www.activist-academy.org

Who is eligible to participate

The Academy is open to individuals who will submit a complete application form (as announced on IGLYO social media channels and on www.activist-academy.org) and who cumulatively meet the following criteria:

– identify with or advocate for LGBTQI and are involved in LGBTQI activism

– are between 18 and 30 years old, at the date of registration

– are able to use English at intermediary-advanced level

– are able to participate in the live sessions taking place in European time-zones

– be able to use a computer, have a good internet connection and access to basic video/audio recording equipment (at a minimum a smartphone)

In addition, to be able to qualify for the rewards, participants must:

– attend all mandatory live sessions and contribute to the production of 3 challenges

All registrations will be reviewed by a selection committee assigned exclusively by IGLYO. The committee will select the final group of Academy participants. 

Mandatory attendance

In order to qualify for winning the participation reward and/or the Academy Trophy, all selected participants must attend all of the following mandatory live sessions:

– Introductory and welcome session, 6 August

– Skill workshop, 7 Aug

– Skill workshop, 8 Aug

– skill workshop, 10 Aug

– Award Ceremony, 21 Aug

In addition, all participants must contribute to the production of the challenges. 

The beginning of the introductory session on 6 August and the end of the Award Ceremony on 21 August mark the beginning and the end of the participation in the Academy and of the period of time within which people can qualify for the participation reward and/or Academy Trophy. 

How will the rewards/trophy be awarded

The IGLYO Academy Coordinator will track the participation of all selected participants at the mandatory live events. The events will take place on Zoom and participants will be able to participate by registering with their recorded email address. 

The Academy Trophy will be awarded to the participant team that scores the highest number of total points. The points are awarded by every participant in a gallery where all the challenge products will be uploaded. Each participant will have a maximum number of points to allot to the other teams’ products. Participants cannot vote for their own teams. IGLYO’s pane of judges will also award points. The panel of judges will have a certain number of points to allot to each product. The total score will be calculated by IGLYO before the Award Ceremony, when the winning team will be announced. IGLYO’s decision on the winning team is final and there will be no appeal process. 

For the participation rewards: 

– the set value of each individual participation reward is Euro 50. 

– each participant who meets the requirements to qualify for the participation reward can receive the award through a bank transfer or can select an online service, or an online store with gift coupons and make it known to IGLYO. IGLYO can purchase the respective online subscription or the gift coupon in the maximum total value of Euro 50 and will deliver it to the participant. The payment of the reward or the transfer of the gift coupon will take place within a maximum number of 30 calendar days from the Award Ceremony (the official end of the Activist Academy event). 

– IGLYO will not be liable in any way for how the participant chooses to spend the reward. Any consequent issues related to the products or services purchased with the reward gift coupon will be addressed by the participant, and not by IGLYO. 

For the Academy Trophy:

– the set value of the Academy Trophy will be Euro 750. 

– the Trophy will be awarded to the team which scores the highest number of points as a result of participants’ and judges’ votes. 

– the Trophy will be awarded in the same way as the regular participation. Irrespective of the way in which the Trophy will reach the winning team members, it will happen within a maximum number of 30 calendar days from the Award Ceremony (the official end of the Activist Academy event).

– the total value of Euro 750 will be split equally between the winning team members (from 1 to 3 people). 

– IGLYO will not be liable in any way for how the participant chooses to spend the reward. Any consequent issues related to the products or services purchased with the reward gift coupon will be addressed by the participant, and not by IGLYO. 

Additional expenses

None of the rewards and the Trophy are interchangeable for cash until they are in the possession of the participant and IGLYO is in the possession of the invoice/fiscal document that records the purchase of the product/services/gift vouchers by IGLYO. IGLYO is not responsible for any loss incurred by the participants as a result of currency exchange fluctuation, commissions charged by the vendors, possible shipping costs for the vouchers, or any other such additional expenses. The total amount of the rewards/trophy must cover all additional expenses incurred by giving and receiving of the reward/trophy. However, in exceptional circumstances, participants can approach IGLYO for discussion of the terms in this paragraph on a case by base basis. 

Criteria for judging

The panel of judges will award points to the challenges products. The judges will decide how to award the points, according to some criteria, such as but not limited to: 

– the teams have shown that they used and incorporated learnings from the expert workshops into their products

– the teams have shown the ability and willingness to take into consideration the feedback from the judges

– the teams have demonstrated creativity and original work.

Additional limitations

IGLYO reserves the right to adjust or shut down the contest at any time, and IGLYO especially has the right to investigate possible cheating or tampering before it determines a winner. If suspicion of cheating is confirmed with reasonable evidence, IGLYO can decide if another team will win the Trophy. 

Use of personal information

IGLYO will collect limited personal information from the participants for the exclusive purpose of giving participant rewards and the Academy Trophy. This information might include: full ID names, physical address, email address, phone number, bank account information. This information will only be used so that participants can gain possession of the rewards/trophy. IGLYO will not use this information for any publicity or promotion or further contact with the participants. However, these provisions do not impact how IGLYO can use the registered participants’ information in promotions and social media campaigns, as regulated by the separate Model Release agreement between IGLYO and the participant.

Privacy terms, effective date: 2020-07-15

IGLYO aisbl (“us”, “we”, or “our”) operates activist-academy.org (hereinafter referred to as “Service”).

Our Privacy Policy governs your visit to activist-academy.org, and explains how we collect, safeguard and disclose information that results from your use of our Service.

We use your data to provide and improve Service. By using Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions.

Our Terms and Conditions (“Terms”) govern all use of our Service and together with the Privacy Policy constitutes your agreement with us (“agreement”).

Definitions

SERVICE means the activist-academy.org website operated by IGLYO aisbl.

PERSONAL DATA means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).

USAGE DATA is data collected automatically either generated by the use of Service or from Service infrastructure itself (for example, the duration of a page visit).

COOKIES are small files stored on your device (computer or mobile device).

DATA CONTROLLER means a natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your data.

DATA PROCESSORS (OR SERVICE PROVIDERS) means any natural or legal person who processes the data on behalf of the Data Controller. We may use the services of various Service Providers in order to process your data more effectively.

DATA SUBJECT is any living individual who is the subject of Personal Data.

THE USER is the individual using our Service. The User corresponds to the Data Subject, who is the subject of Personal Data.

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

0.1. Email address

0.2. First name and last name

0.3. Phone number

0.4. Address, Country, State, Province, ZIP/Postal code, City

0.5. Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link.

Usage Data

We may also collect information that your browser sends whenever you visit our Service or when you access Service by or through any device (“Usage Data”).

This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access Service with a device, this Usage Data may include information such as the type of device you use, your device unique ID, the IP address of your device, your device operating system, the type of Internet browser you use, unique device identifiers and other diagnostic data.

Location Data

We may use and store information about your location if you give us permission to do so (“Location Data”). We use this data to provide features of our Service, to improve and customize our Service.

You can enable or disable location services when you use our Service at any time by way of your device settings.

Tracking Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

0.1. Session Cookies: We use Session Cookies to operate our Service.

0.2. Preference Cookies: We use Preference Cookies to remember your preferences and various settings.

0.3. Security Cookies: We use Security Cookies for security purposes.

Other Data

While using our Service, we may also collect the following information: sex, age, date of birth, place of birth, passport details, citizenship, registration at place of residence and actual address, telephone number (work, mobile), other data.

  1. Use of Data

IGLYO aisbl uses the collected data for various purposes:

0.1. to provide and maintain our Service;

0.2. to notify you about changes to our Service;

0.3. to allow you to participate in interactive features of our Service when you choose to do so;

0.3. to provide customer support;

0.4. to monitor the usage of our Service;

0.5. to detect, prevent and address technical issues;

0.6. to fulfil any other purpose for which you provide it;

0.7. to provide you with email instructions, etc.;

0.8. to provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information;

  1. Retention of Data

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

  1. Transfer of Data

Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside Belgium and choose to provide information to us, please note that we transfer the data, including Personal Data, to Belgium and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

IGLYO aisbl will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to another  organisation.

  1. Disclosure of Data

We may disclose personal information that we collect, or you provide:

0.1. Disclosure for Law Enforcement.

Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities.

0.2. Other cases. We may disclose your information also:

0.2.1. to fulfill the purpose for which you provide it;

0.2.2. with your consent in any other cases;

  1. Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

  1. Your Data Protection Rights Under General Data Protection Regulation (GDPR) 

If you are a resident of the European Union (EU) and European Economic Area (EEA), you have certain data protection rights, covered by GDPR.

We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please email us at tudor@iglyo.com.

In certain circumstances, you have the following data protection rights:

0.1. the right to access, update or to delete the information we have on you;

0.2. the right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete;

0.3. the right to object. You have the right to object to our processing of your Personal Data;

0.4. the right of restriction. You have the right to request that we restrict the processing of your personal information;

0.5. the right to data portability. You have the right to be provided with a copy of your Personal Data in a structured, machine-readable and commonly used format;

0.6. the right to withdraw consent. You also have the right to withdraw your consent at any time where we rely on your consent to process your personal information;

Please note that we may ask you to verify your identity before responding to such requests. Please note, we may not able to provide Service without some necessary data.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Our Policy on “Do Not Track” Signals:

We honor Do Not Track signals and do not track, plant cookies, or use advertising when a Do Not Track browser mechanism is in place. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

  1. Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

  1. Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

  1. Children’s Privacy

Our Services are not intended for use by children under the age of 18 (“Child” or “Children”).

We do not knowingly collect personally identifiable information from Children under 18. If you become aware that a Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we take steps to remove that information from our servers.

  1. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

  1. Contact Us

If you have any questions about this Privacy Policy, please contact us by email: tudor@iglyo.com.

This Privacy Statement was created for activist-academy.org by PolicyMaker.io on 2020-07-15.

IGLYO is co-funded by the Rights Equality and Citizenship (REC) programme 2014-2020 of the European Union and the Government of the Netherlands. The contents of this publication are the sole responsibility of IGLYO and can in no way be taken to reflect the views of the European Commission or the Government of the Netherlands.